The applicant for a visa to Japan shall have a passport, the validity of which ends not earlier than validity of the visa. Visa applications can be submitted in person or through an agent. All applications are made on the official standard application form with personal signature of the applicant after paying the visa fee.
Documents required for obtaining a visa to Japan:
For short-term business travel, Japanese party should prepare:
Letters written in the name of the ambassador or consul-general, explaining the reasons for the invitation, the date of the trip, purpose of visit to Japan (detail and specifically describe the activities planned by a guest in the country by avoiding general descriptions such as "business trip")
Information about the inviting party: Be sure to specify the name of the company or organization, address, position, name, phone number, and put a personal stamp (signature for foreign citizens who do not have personal seal). If the inviting party is a company or organization, you shall put a seal of a representative of the organization or company stamp
Information about applicant: name and surname of the applicant shall be specified in English according to the spelling in the passport. If there are several applicants, specify "accompanied by the XX number of people in accordance with the application" and attach a list of all the applicants by nationality, surname and name, occupation, date of birth, age, gender
Circumstances of invitation: it is necessary to specify in detail all the facts relating to the circumstances of the invitation and the relationship between the host and invited party. If the required information is not placed in the designated graph, they should be set out on a separate sheet, indicating that "in accordance with Appendix"
Program of stay
Letter of Guarantee (shall be filled carefully, not missing a single item, be sure to seal). If the host holds the post of head of department or a higher post in the ministry, department or management of the central government of Japan, the post corresponding to the position of head of department or a higher position in the Japanese research organization, which is an independent administrative entity, or holds the position of professor or associate professor of university and higher and invites the applicant in connection with the scope of its activities, the letter of guarantee is not required
Other information to be reported in accordance with a letter explaining the reasons for the invitation
(Note) Inviting organizations, as a rule, are legal entities, companies, state or local governments, however, if an invitation is written on behalf of professor or associate professor of the University in order to exchange experience between the universities, it can also be considered as provided by the organization.
Documents relating to the host organization and describing its activities (if in the current calendar year, the documents have already been submitted to the institution engaged in registration of this application it is allowed to provide copies of these documents), namely:
Certificate of registration of legal entity (valid for 3 months from the date of issue), a copy of the quarterly report of the company (the last reporting period), leaflets describing the activities of the company or organization, etc. a newsletter about the main activities of the organization
Documents confirming activity of legal entity (tax receipt from the tax office indicating the total income (form 2), and others.)
(Note 1) If the invitation is provided by a state body or local authority, the documents referred to in paragraph (1) and (2) are not required.
(Note 2) If the company provides a copy of the quarterly report (the last reporting period), the documents specified in subsection (2), are not required.
(Note 3) If the invitation is provided by a professor or associate professor, instead of these documents it is necessary to present a certificate of employment.
The applicant should provide:
Passport, copy of passport
Application, 2 pcs. (filled in English)
3 photos (4.5 * 4.5) cm on a white background
Certificate of employment indicating the position and salary, the order of the trip
reservation of ticket
Original invitation, compiled by a special form in Japanese
A notarized power of attorney in the name of the courier, a copy of identity card of the courier
Reception days: Mon - Friday from 10.00 to 12.00 without recording
For Kazakhstan citizens visa is free.
For a holiday trip under the guarantee of the Japanese travel agency, the following is required:
Program of stay
Guarantee letter with all paragraphs filled out and seal, other information should be given in accordance with a letter explaining the reasons for the invitation
Documents relating to the host organization (if in the current calendar year, the documents have already been submitted to the institution engaged in registration of this application it is allowed to provide copies of these documents), namely:
a detailed description of the activities of the host organization
certificate of registration of legal entity (valid for 3 months from the date of issue), a copy of the quarterly report of the company (the last reporting period), leaflets describing the activities of the company or organization, etc., or a newsletter about the main activities of the organization, extract about payment of taxes from the tax office indicating the total income of the inviting organization
Documents explaining the purpose of their visit to Japan (documents confirming the hotel reservation, ticket booking, etc.)
The applicant should provide:
Passport, copy of passport
Application 2 pcs
3 photos (4.5 * 4.5) cm on a white background
reservation of ticket
A notarized power of attorney in the name of the courier
In case of refusal or revocation of a visa, application fee for services of GLOBAL AIR - AMERICAN EXPRESS shall not be refunded.
